The administrator can give usage or view access to the entire document or a specific part of it. Access can be limited by time.
Authorize subcontractors
Subcontractors can be authorized to fill reports, which can also be set as a condition for the payment of the job. For each entry, there’s a timestamp, which makes it easy to recognize the user.
'Follow' feature and notifications
By following the document, the user will be notified via email when it has been edited. Collaborators can also be notified if there’s additional information needed from them.
Use and project management
Instructive report templates
Report template functions as a working instruction for both employees and subcontractors. Pre-made documents ensure that all phases are covered step by step.
Markup photos and add location information
You can highlight observations by marking up photos. All photos’ locations will also be automatically placed on the map.
Cloud-based service works on all devices
Kotopro runs on all devices that have internet access. There’s no need to download apps or updates, as it runs on the browser with always the latest version.
Adding media to documents
Take photos or video
Photos or videos captured by a mobile device will be automatically uploaded in the right spot of the document. Files can also be added from a computer.
Dictate speech to text
You can add text by speaking while pressing the microphone icon and dictating speech to text directly. Typos can be easily fixed manually afterward.
Export to PDF
You can easily save all documents as printable PDF files with your own company logo.
Security
GDPR proof handling of personal information
Kotopro meets the requirements of the EU’s General Data Protection Regulation, and all demanded documents regarding personal information or data usage are available.
User management and identification
Users are identified with email and password. Each company has its own operating environment, and each user will be granted a certain access level.
Backups and logs
Kotopro saves usage logs and user analytics. All saved information is backed up regularly. Document versions are saved automatically in a structured data model where they can easily be found later.
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